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Process and Procedures for Requesting Accommodations

To apply for accommodations for a disability a student must complete an application and information form and provide appropriate documentation in support of the request.  Because accommodation determinations are made on a case-by-case basis, the type and quantity of documentation necessary for each student may vary.  However, any documentation must be typed on the medical professional's letterhead, dated, and signed, and should:

  • Be current and relevant.
    • Documentation should reflect the current impact of the disabilities on the student.
  • Contain the credentials of the evaluator(s).
    • The credentials of the individual(s) making the diagnosis should match the condition that is being reported. The evaluator should be a licensed or otherwise properly credentialed professional.  The documentation should be on the professional's letterhead, which should reflect the professional's credentials.
  • Contain a diagnostic statement identifying the disability.
    • The documentation should include a clear diagnostic statement that describes how the professional diagnosed the student's condition, including the diagnostic methodology used (criteria, testing, evaluation methods and procedures, for example). While a diagnosis using codes from the DSM or other organization(s) is preferable, a full clinical description may also convey the necessary information regarding the diagnosis.
  • Detail the existing impairment and current functional limitations of the diagnosed condition.
    • The diagnosing professional should indicate how the disabling condition(s) currently impacts the student and identify possible accommodations. A comprehensive approach would include results of formal evaluation procedures, clinical narrative, and the student's self-report. 
  • Describe the expected progression or stability of the disability.
    • If relevant, the documentation should provide information on expected changes in the functional impact of the disability over time and context. This information provides opportunities to anticipate and plan for varying functional impacts.
  • Describe current and past accommodations, services, and medications.
    • The student and/or the professional should indicate any previous accommodations or current ones being provided, as well as any services, such as assistive devices, support services, or auxiliary aids.
  • Recommend academic accommodations.
    • While the school is not required to provide or adopt recommendations made by outside entities, specific recommendations with an explanation of the rationale for such recommendations as related to the specific functional impact, especially academic performance is preferred.

The Associate Dean may request a meeting with a student applying for accommodations and/or additional documentation before making a determination regarding accommodations. Once a determination has been made, the student will be notified.  If the accommodations have been approved, the student will be notified of the accommodations to be provided. 

The Office of Academic Affairs administers all exams and any testing accommodations.  Documentation and information about a student's disability is maintained confidentially, separate from a student's academic records.  The Office also makes every effort to ensure that information about an accommodation is shared only with staff who are part of the process of providing accommodations.  In addition, exams are graded anonymously, and an accommodated student's exam has no mark identifying it as such.

For any questions, please contact the Associate Dean for Academic Affairs, Margaret Lawton.